Attached below is the link for the Request for Qualifications-Based Proposal for A/E Design Professional Services being solicited by the New Mexico School for the Arts for the dormitory/cafeteria construction project.

RFP 2019-02


NOTE: There was a discrepancy in the times listed as deadlines in the RFP. Both 12:00 p.m. and 2:00 p.m., January 17, 2020, were listed as deadlines. This is to clarify that RFPs will be accepted until 2:00 p.m., January 17, 2020.


Frequently Asked Questions:

Q: How can we arrange a site visit?
A: We will have a site visit for all interested parties to walk the building and property Monday, January 6th at 10:00 am. We will meet at the School’s front office, and will allow one hour to walk around the site.

Q: Can you share the master plan for the new campus?

A: There is not an official master plan for the campus. Attached is the current site plan (AS-101) and overall floor plan (A-101) showing all improvements completed in Phase 1.

Q: We would like to have a copy of the Condominium Declaration, referenced in Article 1.1 of the RFP.
Please check the Documents Provided in Response to Specific Questions section below.

Q: Has a program document for the Cafeteria and Dormitory facilities been developed, and are these documents available?

There is no separate program document; program scope is outlined in the RFP.

Q: Are property surveys and geotechnical reports available?

A: Please check the Documents Provided in Response to Specific Questions section below.

Q: Will the project be subject to approval by the City of Santa Fe HDRB?

A: The School’s understanding is that because the Project is state-funded, it will be subject to PSFA/CID approval.

Q: Will construction of the project be permitted through the City of Santa Fe or NMCID?


Q: How many months of general conditions we should include for purposes of this RFP?

The projected schedule for construction is based on the dates outlined in the CMAR RFQ:
9.4 Schedule for Construction of Cafeteria and Dormitory.
January, 2020—Demolition/substructure support work begins;
June 1, 2020—Construction begins on Phase 2-A—the cafeteria;
June 1, 2021—Construction begins on Phase 2-B—the Dormitory;
July 15, 2021—Substantial Completion of Cafeteria;
August 15, 2021—Final completion of Cafeteria;
June 15, 2022—Substantial completion of Dormitory;
July 15, 2022—Final completion of Dormitory.

Based on this estimate, general conditions would be required as follows:
Demolition – 1 to 2 months
Cafeteria Construction – 14 months
Dormitory Construction – 14 months

Please note that this is an estimate and the schedule will be refined upon the A/E Design Professional selection.

Q: Where do the items listed in section 9.1 that are not listed in section 7.4 go? In other words, in what sections do we put Specialized Design and Technical Competence, Volume of Work previously done by entity requesting proposals, and Evidence of Understanding of scope of work?
Section 7.4 Divider Pages identifies seven sections to include in the RFP, as follows:
Section 1 Business Profile;
Section 2 Capacity and Capability;
Section 3 Past Record of Performance;
Section 4 Proximity/Familiarity w/Site(s);
Section 5 Design Work produced in-state;
Section 6 Volume of Work previously done;
Section 7 Evidence of Understanding of Scope of Work.

Sections 6 and 7 are on page 11 of the RFP. These seven section dividers correspond to the seven evaluation criteria as outlined in Section 9.1.2, as follows:
1. Specialized design and technical competence
2. Capacity and capability of the business to perform the work, including any specialized services, within the time limitations
3. Past record of performance on contracts with government agen­cies and private industry with respect to such fac­tors as control of costs, quality of work, and ability to meet schedules
4. Proximity to or familiarity with the area in which the project is located
5. The amount of design work that will be produced by a New Mexico business within the State
6. The volume of work previously done by the entity requesting proposals that is not 75% complete with respect to basic professional design services
7. Evidence of understanding of scope of work,

Q: What entity are we supposed to be providing information for? (e.g. The State of NM, PSFA, or NMSA).
A: The Volume of Work Previously Done section should include New Mexico School for the Arts (NMSA) and NMSA-Art Institute.

Q: Please provide a list of the subconsultants for Phase 1. MEP engineer, structural engineer, civil engineer, and landscape architect?
Electrical – Mosher Enterprises, Inc.
Civil – Bohannan Houston
Structural – Luchini Trujillo
Landscape Architect – Surroundings
Mechanical – Mechanical Concepts, Ltd. Co.
Plumbing – TLC

Q: Please provide a copy of the Lake Flato Master Plan. We understand that conditions have changed but it will be very helpful as we outline a project approach?
A: The informal master plan produce by Lake Flato in Phase 1 will not be issued as part of the RFP responses to not have it influence the Phase 2 design approach

Q: Will the project be subject to state percent-for-art requirements?
A: Yes, and this amount has already been allocated from the fund.

Q:Please define the anticipated parking requirements. Would we need to replace spots lost to new construction?
A: Adequate parking will need to be provided for the school to function with the current improvements as well as the Phase 2 improvements.  Phase 2 will have to accommodate those spaces lost in another location or parking arrangement.

Q: Is the tower in the parking lot expected to remain?
A: No, the tower is to be removed with Phase 2.

Q: In our experience with State funded school projects, the kitchen design is included in our fee, and the kitchen equipment included in the MACC. Is that true for this project and what other FFE items will be part of the design scope and the MACC?
A: The Cafeteria’s kitchen design is part of the Design Professional’s scope of work. The Kitchen equipment shall be included in the MACC, installed by the CMAR, and is not part of the interior FF&E package. The Dormitory’s kitchenette design will also be part of the Design Professional’s scope of work with appliance equipment included in the MACC, installed by the CMAR, and not part of the interior FF&E package.

Q: A question was asked during the walkthrough about the need for a ‘fly’ (loft) in the multipurpose space. Please clarify the answer which seemed to be that the requirement would be met in a future Performing Arts Center?
A:The Cafeteria program includes an ‘overhead control room/balcony for lighting, projecting, etc.’ The Performing Arts Center is not included in Phase 2 and shall not be considered in the Phase 2 RFP.

Q:The program outline for the cafeteria calls for “ multi-purpose space with available stage (1,500 sf including storage)”. Is the intent for the stage to be a stage or a platform as defined in Chapter 2 of the IBC?
A:To be determined by the selected Design Professional.

Documents Provided in Response to Specific Questions:

AI Assgnmnt Res. Dev. Rt. Dorm.exec
Amended and Restated Condominium Declaration for Sanbusco Center for the Arts, A Condominium, rec. 03.15.2018
1st Amnd. Condo Dec. rec.Condo Dec Inst 1854248 Amd
Development Agrmnt_ Cafeteria-executed
NMSA Phase1 Geo
Development Agrmnt_ Cafeteria-executed
NMSA Demolition Set Plans