Careers

Job Duties and Responsibilities

To provide administrative and logistical support to the Development and Executive Teams of the NMSA –  Art Institute.

The Development Assistant is often the first point of contact and, therefore, must maintain a friendly, positive and helpful attitude in all situations. The position is service-oriented and includes interactions with many donors, board members, staff, students, parents and visitors.

This includes:

Administrative Duties

– Maintains and manages internal officewide calendar

– Provide executive meeting support for Board of Trustees and Committees to include: coordination, meeting materials, communications, hospitality, and other tasks as needed

– Maintains accurate contact information for Board members, donors and other constituents

– Support NMSA – AI executive team as needed through coordination requests, materials requests, merging and execution of letters, communications, hospitality, and welcoming guests to offices 

– Other duties and tasks as directed

Development/Advancement Duties

– Accurately input gift information and maintain donor records within donor CRM system:

– donor database management; gift entry;  tracking and acknowledgement; donor updates; list management and reporting; records retention; merging and executing appeals and communications as needed

– Drafts and disseminates donor acknowledgement letters

– Donor and prospecting events support to include:

– list management, RSVP tracking, registration management, logistics, and coordination as needed

Skills Required

– College degree preferred

– Proven computer and database management skills a must

– Proficiency with Microsoft Office Suite applications required

– Mail merging skills required

– Proficiency with project management tools a plus

– Ability to communicate effectively, both verbally and in writing

– Demonstrated organizational and time management skills

– Ability to balance, prioritize and manage multiple priorities in a fast-paced environment, strong decision-making skills

Organizational Relationship: Reports to the Director of Advancement